How do I know if my organization is eligible to participate?
All organizations that are recognized as a 501(c)3 Public Charity and who file an IRS form 990 or 990 postcard (except private foundations who file a 990-PF) and serve the populations of Culpeper, Fauquier, Madison and Rappahannock counties are eligible to participate in the Give Local Piedmont campaign. Organizations must be in good standing with the IRS and with the general public.
All participating organizations must complete registration by the registration deadline to be eligible.
Is there a cost for my nonprofit to participate?
There is no charge to register your organization. However, a credit card fee of 2.2% + $0.30 and a platform fee of 2.5% per transaction will be deducted from the donations received by each nonprofit. Organizations receiving $1,000 or more in total donations will also be charged a 2% administrative fee that goes to NPCF. The 2% admin fee will support marketing and advertising materials for Give Local Piedmont and will remain in the Give Local Piedmont budget. For donations over $50, the website will give donors the option of submitting payment through their bank account. For donors that give via their bank account, credit card processing fees will be replaced by a 1% transaction fee, plus a $1.50 fixed fee per transaction (total ACH processing fees will be capped at $5.00). The ACH process is still subject to the 2.5% website platform fee and the 2% NPCF fee supporting marketing and advertising for the event.
Please know that your donor has the opportunity to cover the fees at the time of donation. Last year 92% opted to do just that. We encourage you to market that to your donors.
Participation in Give Local Piedmont training sessions requires no registration fee. Training sessions are not mandatory but they are highly recommended. You can find information in the Nonprofit Toolkit.
Are donations restricted to a certain purpose?
No, all monies raised during Give Local Piedmont are unrestricted funds.
Is there a size limit on gifts?
The recommended minimum gift is $10. There is no maximum amount.
How will a donor receive acknowledgement of their gift?
A tax receipt will be automatically emailed to a donor using the email address they provided when the transaction was submitted. Upon completion of Give Local Piedmont, and once reconciliation has occurred, your organization can access the contact information for each of your donors, unless the donor requested that the contribution remain anonymous. Donations made by check are processed differently by us and may not include an email address.
Your organization has the ability to customize the confirmation screen the donor sees when their gift has completed AND you can customize the receipt sent to the donor. Please see the below support articles with screenshots and instructions on how to take advantage of this.
How much of the donation will go to my nonprofit?
Donors have the option to cover your nonprofit's transaction fees at checkout. If your donors choose to cover those fees, 100% of their donation will go to your organization. If donors choose not to cover those fees, their donation amount less the transaction fee will be paid directly to you. Organizations receiving $1,000 or more in total donations will also have a 2% administrative fee deducted by NPCF. This administrative fee will support marketing and advertising materials and staff for Give Local Piedmont and remain in that budget from year to year.
Will I receive the contact information for donors to my organization?
Yes. All donor contact information received during Give Local Piedmont will be available to the respective organizations unless the donor has requested anonymity. Donor contact information is available in your organization's Donations Report.
Click here for a support article detailing how to access your organization's donation report for Give Local Piedmont.
How can I review who donated to my organization last year?
You can see everyone that donated to your organization during the previous Give Local Piedmont by going to your organization's donation report and filtering the report dates to show the desired giving period. Alternatively, you can see everyone that donated previously in your Retention Report located within your organization account in the Give Local Piedmont site.
Click here for a support article detailing how to access and take advantage of the Retention Report.
Is this a fundraiser for the Northern Piedmont Community Foundation?
In addition to being the event organizer and host, NPCF is also one of the nonprofits participating in GLP. NPCF is not, however, eligible for any prizes. The information collected for the nonprofits will not be used to create a solicitation list for NPCF. We will maintain the information to invite all participants to complete an event survey. Donors will be given the opportunity to opt-in to receive further communications from NPCF should they so choose. NPCF does reach out to their own donors and uses GLP as a fund-raising tool like any other nonprofit.
How can I make sure this is a success for my organization?
The more you put into your efforts, the more successful your campaign will be. NPCF offers training sessions that will help you maximize how much you raise during the giving event. If your organization is small and you lack people power, the Resource Center with PATH Foundation may be able to help with volunteers. Additionally, some of the larger nonprofits will work with you to help your organization succeed in Give Local Piedmont. Call us early and we will help.
Does NPCF offer training for Give Local Piedmont?
In coordination with MightyCause, we will offer free webinar training sessions. Check out the Toolkit for more information on how to access the training webinars and other resources. Because these are webinars, as many people from your organization may attend as you'd like. You may also wish for your development officer and/or Board members to attend. Recordings of the webinars are available in the Nonprofit Toolkit area.
When and where will the training sessions be held?
Webinar details can be found in the Nonprofit Toolkit area.
Are checks and cash accepted?
While the purpose of the online giving day is to encourage the use of secure and easy online philanthropy, we understand that some will prefer to donate via check. Offline donations (checks) do count towards an organization's total and the Bonus Pool, but do not count for prizes.
Let us say, one more time, without discouraging our organizations or donors, online giving means finding your way to the internet to give. Checks are a complication to that spirit.
No organization is to record or deposit any check designated for Give Local Piedmont, including matches. All checks must be delivered and in the hands of NPCF staff by 5:00 pm on Monday, the day before the event, in order for it to count toward your totals. Checks for matches will not be recorded in the system until NPCF has been notified that the match has been met.
All checks received by an organization must be delivered to Northern Piedmont Community Foundation by mail, preferably, or in person. The deadline for actual checks in hand is the day before the event, Monday, by 5:00 pm. All checks received are to be recorded and deposited by NPCF staff members only. Any check recorded or deposited into any other bank account except Northern Piedmont Community Foundation will be considered a traditional donation to your organization and not part of the Give Local Piedmont tally.
If a donor is contributing to more than one organization, please ask them to write one check per organization. It would be very helpful to have an email address with each check so that we can confirm the donation with the donor and the nonprofit.
We are unable to accept cash.
Checks must be made out to the Northern Piedmont Community Foundation, with the designated charity written in the memo line. Checks must be received at NPCF no later than the day before the event, by 5:00 pm.
The Northern Piedmont Community Foundation mailing address is
PO BOX 182, WARRENTON, VA 20188
The Northern Piedmont Community Foundation physical address is
321 Walker Drive, Suite 303, Warrenton VA 20186
Please know that we will not accept "checks lost in the mail" after the deadline. If your organization will be passing along checks, then it is up to your organization to track the check progress from your hands to NPCF by the deadline.
When will I receive the money donated?
Each nonprofit will receive the money they raised during Give Local Piedmont within approximately 30 days after the event. This includes any applicable prize grants and any bonus monies, minus the credit card processing fees and transaction fees. Prizes will not be announced until 1 week after the event has closed.
Who do I contact if I still have questions?
Liz Rose, Program Officer, Northern Piedmont Community Foundation, lrose@npcf.org
Mightycause Techincal Support, Support@MightyCause.com